Accounting Coordinator



The Accounting Coordinator is a new role that will be responsible for reviewing, confirming, analyzing, and processing vendor invoices to ensure invoice accuracy in a fast-paced and complex accounting environment. The Coordinator will assist with project invoicing and financial tracking, as well as other billing and AP needs as they arise.

To succeed in this position, the coordinator must possess high attention to detail, excellent analytical skills, and the ability to issue-spot. Strong interpersonal skills are required as the position will interact and collaborate across the company and with outside clients and vendors. Above-average knowledge of billing, accounting workflow and General Ledger is required.


Responsibilities and Duties:

  • Billing
    • Proactively manage the entire invoicing process on a daily basis by working closely with internal and external stakeholders and resolving problems
    • Set up new projects in the LCC ERP system and apply corresponding billing methods and billing rates
    • Compile monthly billing packages including time and expense reports and ensure all fees are billed in accordance with contract terms
    • Examine and analyze project work in progress and follow up with accounting team members to confirm per project completion percentages
    • Apply retainer funds to accounts and process project adjustments as needed
    • Maintain well organized payables/receivables records, both electronic and physical


  • Accounts Payable
    • Create purchase orders in the system and match to invoices
    • Review and process vendor invoices in the ERP system and allocate billable fees to related projects
    • Audit collective insurance and other benefits, post related invoices
    • Perform credit card reconciliation on a monthly basis
    • Gather and analyze project costs as compared to invoiced amounts
    • Ensure customers are billed correctly for services offered



  • Reports Generation
    • Prepare project profitability and variance reports
    • Review and monitor payable/receivables aging reports
    • Provide AR/AP and financial reports to management as required


Requirements and Skills:

  • At least 3 years’ experience as a billing coordinator or similar in the consulting or construction industries
  • Strong experience in project and labor invoicing
  • Solid understanding of accounting software functions
  • Proficient in MS office and data entry
  • Comfortable with mathematics and financial data
  • Excellent communication and interpersonal skills
  • Great attention to detail
  • Confidentiality and trustworthiness
  • Excellent ability to organize and coordinate tasks
  • BSc/BA in accounting or relevant field

Job Type: Full-time

Come join a company that is currently expanding across multiple geographic areas in North America – both Canada and the US. Laporte offers a competitive salary, compensatory PTO for hours worked above forty per week, extensive benefits and an environment that promotes work-life balance and professional growth.

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